Migration documents
Certified translation of an invitation letter
An invitation letter from a host, employer, or school is a common supporting document for short-stay and national visa applications. We translate and certify it with the PRAVIS bureau seal for Poland, Germany, Spain, and other destinations — and we tell you if the consulate checklist points to a sworn translator instead.
When an invitation-letter translation is needed
Typical uses: visiting family or friends, business visits, school or conference invitations, and employer invitations tied to a visa appointment. The letter usually sits alongside passport copies, proof of means, and insurance — translation alone does not complete the pack.
Bureau seal vs. sworn translation vs. apostille
Our default is a certified translation with the PRAVIS bureau seal: accurate rendering, company stamp, signed statement, and reference number — the same approach as our certified-translation service.
Most supporting invitation letters for private and business visits work with a bureau seal. If a checklist for Poland, Germany, or Spain explicitly requires a sworn format, we flag it before payment. An apostille legalises the original in the country of issue; it is separate from translation and not issued by PRAVIS — see also our apostille support. Final requirements are set by the receiving institution.
Need a certified translation of your invitation letter?
Send a clear scan or photo to office.pravis@gmail.com or through the quote form — we reply in 5–7 minutes with price and whether a bureau seal is enough. HQ in Wrocław, delivery worldwide.
Send files nowHow the process works from Wrocław
Send a clear scan or photo of every page (seals and annotations visible) via the quote form or office.pravis@gmail.com. We reply within 5–7 minutes with a fixed price, turnaround, and whether a bureau seal is likely enough or a sworn route is safer for your destination — for example Poland, Germany, or Spain.
After confirmation we translate, format to mirror the original where useful, and certify with the PRAVIS bureau seal. You receive a certified PDF; we can mail or courier a stamped paper original worldwide from our Wrocław office.
What we need from you
A clear scan of the full invitation (letterhead, stamps, signatures, dates, and host details), target language, and the consulate or country if known. Names and addresses must match other documents in the pack.
No guarantees we cannot make
We do not guarantee that a particular school, registry, university, consulate, employer, or other office will accept a given certification format. Requirements vary by country and change over time. We follow standard bureau-seal practice for certified translation, flag known sworn or apostille cases, and leave the final decision to the receiving authority.
Frequently asked questions
Is a bureau seal enough for a visa invitation letter?
Often yes as a supporting document, but requirements vary by consulate and visa type. Share the checklist; we recommend accordingly.
Do I need an apostille as well as a translation?
Sometimes. An apostille authenticates the original for use abroad under the Hague Convention; it is issued in the country of origin, not by PRAVIS. Many everyday recipients only ask for a certified translation. If your checklist mentions apostille, we can advise on the typical sequence.
Will this translation be accepted by my school, office, or consulate?
Often yes for everyday private and school use with a bureau seal — but acceptance is always decided by the receiving institution. Tell us the country (e.g. Poland, Germany, Spain) and office if you know them; we recommend honestly before you order.
Does a translated invitation guarantee a visa?
No. We translate and certify the letter. Visa decisions rest solely with the consulate or immigration authority.
How fast can I get a quote?
Usually within 5–7 minutes of receiving a clear scan at office.pravis@gmail.com or via the form. Translation turnaround depends on length and language pair.
